Cash over and short
In Arabic زيادة وعجز النقدية
Cash over and short is the difference between the cash a till or collector should hold and the cash actually counted, and the ledger account that difference is posted to.
In plain words
Every cash drawer is counted at the end of a shift, and the count rarely matches to the last coin. Wrong change, a sale rung up twice or a missing note all show up as a difference. Posting it to its own account keeps cash sales true and makes the pattern visible.
Expected cash is the opening float plus cash sales, less any cash paid out. The counted cash is compared with it: more is an overage, less is a shortage. Many businesses ask a manager to approve the difference before it is posted, so a large gap is looked into rather than just booked.
The common mistake is letting cashiers make up shortages from overages, or from their own pocket. The account then always reads near zero and hides the cause. Book every difference as it is, and watch the trend by cashier.
- Opening float
- SAR 300.00
- Cash sales
- SAR 2,180.50
- Expected in the drawer
- SAR 2,480.50
- Counted
- SAR 2,490.50
- Cash over
- SAR 10.00
In Axon Suite
How Axon Suite handles it
In Axon Suite the cashier’s count fixes expected cash, counted cash and the difference at the close. Once a manager approves the shift, the difference goes to the cash over and short account set in your POS settings.
Feature
Cashier shifts with counted cash
A cashier opens the register with a counted float and closes it by counting the drawer. Axon Suite works out what should be there, fixes the difference, and waits for a manager before the cash moves in the books.
Open: Cashier shifts with counted cash