Accounting for distributors

What the books hold

Step 1 of 6

Chart of accounts, manual journals, and automatic journals from sales, purchasing and stock.

Subsidiaries in one account, each with its own numbering.

Dimensions on journal lines for cost-centre reporting.

Documents in other currencies, with the exchange rate on each one.

Trial balance, P&L and balance sheetTrial balance, income statement and balance sheet read from the posted ledger in Axon Suite, rolled up your chart of accounts and printed in Arabic or English.
Ledger against subledger, before closeAxon Suite ties each control account to the records behind it: receivables, payables, inventory, goods received not invoiced, tax and cost of goods sold.
Close and lock accounting periodsClose a period in Axon Suite and nothing posts into it again, from sales, purchasing, stock, the till or the van.
Documents in any currencyEach Axon Suite document carries its own currency and rate, taken from your rates by date.
Aging and party statementsAxon Suite ages every open invoice and bill by its due date, and gives each customer or vendor a running-balance statement, printed in Arabic or English.
Every journal names its sourceEvery Axon Suite journal names the document that posted it, and each invoice, bill and credit note lists the stock movement and journals it raised, a click apart.

Do field sales reach the ledger?

Yes. A van invoice posts its journal like an office invoice, and the end-of-day cash close posts the hand-over.

Can we import our chart of accounts and opening journals?

Yes, from CSV files. A file imports whole or not at all, with every refused row listed.

Can we close the year?

Yes. The year-end close posts the closing journal to retained earnings.

Said here so neither side spends a demo on it.